Satisfactory Academic Progress (SAP) Policy
All students at Auburn University at Montgomery who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. AUM’s standing committee on financial aid has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be determined at the end of each semester.
An undergraduate student is considered to be making satisfactory progress if he or she meets the following:
- Is admitted and enrolled as a degree seeking student,
- Meets the required qualitative measure for financial aid recipients,
- Maintains quantitative measure toward the completion of the degree, and
- Completes degree requirements within a reasonable length of time.
In order to meet the required qualitative measure, students must maintain a minimum overall GPA of at least a 2.0 on a 4.0 scale at Auburn University at Montgomery. Transfer credit is not included in the GPA calculation.
In order to maintain measurable progress toward the completion of their degrees, students must successfully complete at least 67 percent of all credit hours attempted at Auburn University at Montgomery. Hours attempted include repeated courses, dropped courses, withdrawals, and incomplete courses.
Example A: If you have attempted 32 credit hours and successfully completed 26 of those hours, dropped 3 hours and failed 3 hours, your completion rate will be 26 hours earned divided by 32 attempted = 81.2 percent completion rate. You meet the quantitative measure component of the SAP Policy.
Example B: If you have attempted 32 credit hours and successfully completed 20 of those hours, and either dropped, failed, repeated, have an incomplete in, or withdrew from the other 12, your completion rate would be 20 divided by 32 = 62.5 percent completion rate. You do not meet the quantitative measure component of the SAP Policy, therefore, you are not eligible for financial aid assistance.
Reasonable Length of Time Measure
At Auburn University at Montgomery, reasonable length of time for the completion of a degree program is defined as no more than 150 percent of the normal time required to complete a degree program. Coursework that transfers will adjust the time frame accordingly.
Example A: If your degree requires that you complete 120 credit hours, your reasonable length of time will be 120 hours X 150% = 180. You will be within the reasonable length of time measure during your first 180 hours of attempted course work.
Example B: If your degree requires that you complete 120 credit hours and you have transferred in 54 hours, your reasonable length of time will be 180 hours - 54 transfer hours = 126 hours. You will be within the reasonable length of time measure during your first 126 hours of course work attempted at Auburn University at Montgomery.
Obtaining Second Bachelor's Degree
A student who is working toward a degree level that he or she has already completed or exceeded (i.e., second bachelor’s degree) will have his or her reasonable length of time established at no more than 100 percent of the normal length of the program minus any coursework that transfers into the program.
Example: If your new BS degree requires 120 credit hours and AUM allows 65 hours from your first degree to count toward your second degree, your reasonable length of time will be 120 credit hours - 65 from your first degree = 55. You will be within your reasonable length of time during your first 55 hours of course work attempted on your second degree.
Graduate students are considered to be making satisfactory progress if they comply with the academic regulations and time frames described in the AUM Graduate School Catalog and meet the above stated quantitative measure.
Reinstatement of Financial Aid Eligibility
A student failing to meet the SAP Policy requirements may regain financial aid eligibility for future terms once all components of the policy are again met.
Process for Appealing Suspension of Financial Aid
A student not meeting SAP Policy requirements has the option of appealing the suspension of financial aid or requesting to be placed in warning status. It is the responsibility of the student to initiate any appeal or request for warning status. Academic reinstatement by the Registrar's Office or the Office of Admissions does not constitute reinstatement of federal aid eligibility.
If extenuating circumstances are involved, the student may submit an appeal letter. Appeals are reviewed based on documentable extenuating circumstances impacting academic performance. Extenuating circumstances are considered to be past events that are no longer barriers to academic progress that were beyond the student’s control. Appeals received without the inclusion of extenuating circumstances, and what has changed will automatically be denied. Circumstances related to the typical adjustment to college life are not considered as extenuating for purposes of appealing suspension of financial aid.
To submit an appeal, the student must document the extenuating or special circumstance(s), and indicate what has changed that will allow the student to meet the conditions by the next evaluation. Follow the instructions below to appeal:
Draft a letter of appeal to the Senior Director of Financial Aid requesting reinstatement. The letter must:
Explain the reason(s) why satisfactory progress is not being made. Be specific.
Provide documentation that supports the rationale for the appeal (i.e., medical documentation, death certificate, etc.).
Indicate what has changed that will allow the conditions to be met by the next evaluation.
Submit the letter of appeal to the Financial Aid Office with the supporting documentation mentioned above.
Appeals are reviewed and processed on a case-by-case basis, and the result of the appeal may lead to a denial. All decisions are final. An email notification will be sent to the student’s AUM email address to inform the student of the decision.
A student approved after review of their written appeal will be placed in probationary status, and will be allowed to receive financial aid for one semester. The student will be provided with academic requirements that must be attained during the semester in which the approval is granted. If the requirements for the semester are met, the student may submit another appeal for the following semester. Failure to meet the conditions outlined will result in a loss of continued aid eligibility, and an automatic denial on all future appeals for reinstatement.
A student failing to meet the qualitative measure or the quantitative measure component of the SAP Policy for the first time may request to be placed in warning status by completing the Warning Status Request Form. A written appeal is not necessary to request this status. A student approved to be placed in warning status is eligible to receive financial aid for one semester. The student must meet all requirements of the SAP Policy after the approved semester to regain financial aid eligibility. A student denied warning status may follow the appeal process above if extenuating circumstances are involved.