Policies


General Processing Policy

Financial aid applications at Auburn University at Montgomery are reviewed on a first-come, first-served basis after receipt of all required forms. You must be admitted to a degree program at Auburn University at Montgomery before financial aid is awarded. You must have a high school diploma or have completed the GED before you can receive federal financial aid. Graduate students are not eligible for Pell Grants and other aid specifically awarded for undergraduate studies. Graduate students are eligible for Stafford and Perkins student loans.
 
Awards are subject to federal and state regulations and may be adjusted to reflect your grade level, hours scheduled, total hours attempted, and attendance.

 

Financial Aid Packaging Policy

Financial aid recipients are selected in accordance with U.S. Department of Education guidelines governing distribution of Title IV funds. Limited funding programs such as Federal Work Study and Federal Supplemental Educational Opportunity Grants are awarded to eligible students based on application completion date until funds are exhausted. In general, federal financial aid is awarded for fall and spring semesters and disbursed at the beginning of each semester or based on start date of courses.

 

Financial Aid Policy Regarding Repeat Coursework

Effective July 1, 2011, per federal regulations (34 CFR Section 668.2), repeated coursework that falls under the following conditions cannot be included in a student's enrollment status for Title IV Federal Aid eligibility, including the Federal Pell Grant and Federal Stafford Loans:

  •  Repeating a previously passed course more than once. A course is considered passed if the student receives a grade of D or better.
  • Repeating a previously passed course due to failing other coursework.
  • Repeating a previously passed course for the sole purpose of gaining eligibility for Title IV aid.

 Federal Title IV aid will be recalculated based on the student's adjusted enrollment status.  This recalculation will be applied regardless of whether a student received aid for previous course enrollments.

 Example 1:

A student is repeating a previously passed three credit hour course for the second time. The student is enrolled in a total of twelve credit hours for the term.  Per federal regulations, the repeated course must be excluded from the student's Title IV enrollment status.  Only nine of the student's twelve hours can be used to calculate his Title IV aid eligibility.  The student's Federal Pell Grant will be reduced to reflect three quarter time instead of full-time enrollment.

 Example 2:

A student repeats a previously passed course.  The student receives an F on the second attempt. The student attempts the course for the third time.  The third course attempt will not be counted in total enrollment hours for Title IV aid purposes.

 Example 3:

A student repeats a previously failed course.  The student fails the course on the second attempt. The student attempts the course for the third time.  The third course attempt will count in the total enrollment hours for Title IV aid purposes.

 Repeated courses will be counted as hours attempted but not earned when calculating percentage of hours completed, as it relates to the Quantitative Measure of the Satisfactory Academic Progress (SAP) Policy.  Repeated courses will also count toward hours attempted when calculating the Reasonable Length of Time Measure of the SAP Policy.

 

Charging Privileges at the AUM Bookstore (Financial Aid Recipients Only) 

Students who have been awarded federal financial aid by Auburn Montgomery, and who will have excess funds remaining after all tuition, fees, meals, and housing charges have been paid, may charge their books and supplies in the AUM Bookstore. Students may not charge an amount greater than the excess funds remaining after charges have been paid. This provision is only available for students wishing to purchase books from the AUM Bookstore. Students may not charge books once all financial aid for the semester has been disbursed, and the student’s refund has been generated.

 

Certification Statement and Authorization to Credit Account 

By accepting the financial aid award offered, students certify they have read and understand the terms and conditions outlined on this page. Acceptance also gives AUM authorization to credit to the student's account any allowable funds for tuition, fees, room, board, and minor institutional charges resulting from enrollment at AUM.

 

Withdrawals

Students that withdrawal from one or more courses after financial aid has disbursed are subject to have their aid cancelled or reduced if prior to the census date. Withdrawing from all courses prior to completing 60% of the term will result in Return of Title IV Funds calculation. Withdrawing from one or more courses, but not withdrawing from all courses prior to the start of the 2nd half term session will result in a reduction or cancellation of Pell Grant, ACG, and Smart Grant funds. Contact the Financial Aid Office prior to withdrawing from class to determine the results of the withdrawal.

 

Financial Aid Census Date Disbursement Policy

The Financial Aid Office has the following disbursement policy for financial aid which is applied to all students receiving financial aid for every term of the academic year. The objective is to deliver eligible financial aid in the most timely manner possible, with less paperwork required from students.
 
Official Enrollment Levels | If you are not sure about your enrollment, please consult the chart below: (Note: The chart below applies to all terms, including Summer)
 

Student Level
Full time 3/4 time Half time Less than 1/2 time
Undergraduate 12 +
9-11 6-8 1-5
Post-baccalaureate 12 +
9-11 6-8 1-5
Graduate 9 +
N/A 4.5-8 1-4

Disbursement Policy Summary

  • Aid disbursement begins before the beginning of each term for students who are enrolled at least half-time and who have met all other aid eligibility requirements.

  • The Census Date is the date during the term in which the Financial Aid Office determines the student's final official enrollment for the term. Any adjustments to enrollment prior to or after the Census Date are not factored into the student's eligibility for the term unless the student totally withdraws from the term (see Withdrawals section above). The Census Date is the start date of the 2nd half term session each semester. This Census Date is used for all terms, including summer session.

  • Financial aid for the term will be adjusted to reflect the student’s official enrolled credits as of the Census Date. That is, if the student received aid at the beginning of the term that was calculated for full-time enrollment, or the student was enrolled full-time and then dropped credits, aid will be revised to match their eligibility based on the number of credits enrolled as of the Census Date.

  • When a reduction in aid is required due to a student’s official enrollment level on the Census Date, the reduction usually creates a balance due on the student’s AUM student account. If there is a tuition refund because of dropping credits, the tuition refund will be used to reduce the balance due on the student’s account.

  • Pell Grant eligibility is based on whether a student is enrolled full-time, 3/4-time , 1/2-time, or less than 1/2-time at census date. Students that reduce their enrollment status prior to the census date will have their Pell Grants for the semester reduced to an amount that reflects their enrollment level. For example, a student enrolled in 12 hours that has been paid full-time Pell drops/withdraws from 6 hours. The student's Pell award will be reduced by 50% of full-time Pell initially disbursed, and the student will be billed for the 50% reduction. 

Contact the Financial Aid Office prior to changing enrollment to verify impact on financial aid awarded and/or disbursed.