Student Involvement & Leadership

Constitution


Approved by the SGA August 2004

Preamble

We, the Student Government Association of Auburn University at Montgomery, recognize that we are the voice and governing body of the students. We realize that our goals may be obtained only through dedication, leadership, and cooperation with university administration and students. The purpose of the SGA is to provide a superior environment for the shaping and advancement of future leaders, to provide the training necessary for learning leadership skills, to stimulate and develop good citizenship and democracy among students, and to provide a path of communication to promote student interests. The supreme governing law of the Student Government Association shall be the constitution presented and we do hereby claim the following principles for our government.

Article I: Membership

Any student enrolled during the fall, spring, or summer term shall automatically become a member of the SGA regardless of classification or number of credit hours. All members are subject to the rules and regulations of this Constitution as well as all other Auburn University at Montgomery policies and regulations.

Article II: Government

Section One: Branches of the Student Government

The SGA shall consist of three branches: Executive, Legislative, and Judicial.

Section Two: Officers of Each Branch

1. The Executive branch shall consist of the President, Vice President, Treasurer, Secretary, and the Chief Justice.
2. The Legislative branch shall consist of the members of the Senate.
3. The Judicial branch shall consist of the Chief Justice and two Associate Justices.

Section Three: Oath of Affirmation

Upon induction, members will be required to take the following oath:

“I _____, do solemnly swear to uphold the office of _____ to the best of my ability, and to recognize and uphold, the Constitution of the Student Government Association, of Auburn University at Montgomery, as the supreme governing law, of the student body. I do further pledge, to maintain the leadership quality, required to represent, the student interests in every action taken.”

Section Four: Term of Office

Each Student Government Association officer will serve a one-year term, beginning and ending with the spring election.

Article III: Executive Branch

Executive officers will be required to keep weekly office hours, attend Executive Council meetings and Senate meetings, and be enrolled at AUM at least halftime during spring and fall terms. The Executive Council shall consist of all members of the Executive Branch, and will meet to discuss issues concerning budget, faculty/staff meetings, Senate issues, etc. Members of the Executive Branch shall not be permitted to vote on Senate legislation. Executive officers must have completed at least forty-five undergraduate credit hours and have one semester of experience as an SGA representative before their term in office. Students wishing to apply for Executive Office who do not meet this criterion will be required to obtain a 2/3 approval of the current Senate.

Section One: Duties of the President

1. Preside over the meetings of the Executive Council.
2. Call special meetings of the SGA to discuss any action needing immediate attention. The President shall give 24-hour notice to all SGA members before such a meeting.
3. Appoint members to vacant positions with approval of the Senate.
4. Work with the Executive Council to formulate the budget of the SGA, which shall be submitted to the Senate for approval.
5. Share responsibility with the Treasurer for over-budget spending.
6. Create or abolish Executive cabinet positions with a quorum approval of the Senate.
7. Veto any legislation from the Senate, which may be overturned by two/thirds vote of the entire Senate.
8. The President shall co-sign all requisitions and expenditures of the SGA budget.
9. Appoint a Pro-tempore from among the Senate to be approved by the Senate.
10. Represent the SGA at various staff/faculty meetings.
11. Create or abolish SGA committees with the approval of the Senate.
12. Appoint committee members from either the Senate and/or student body with the approval of the Senate.
13. If the office of President becomes or is declared vacant, the Vice President assumes all the duties of the President.

Section Two: Duties of the Vice President

1. Preside over the Senate meetings.
2. Vote on Senate legislation only in the event of a tie.
3. Appoint new members, in the event of an absence by the President.
4. Assist in the preparation of the SGA budget.
5. Perform duties as the President may request.
6. In the event that the Vice President is absent, the Pro-tempore shall perform his/her duties.
7. Decide if any Senate legislation or vote be determined by secret ballot.
8. In the event that the Vice President assumes the position of the President, the new President must find a person to fill the vacant position of Vice-President from within the Senate, and the appointment must be approved by 2/3 vote of the entire senate.

Section Three: Duties of the Treasurer

1. Be responsible for organizing the funds and records of the SGA and Campus Activities Board (CAB).
2. Assist in the preparation of the SGA budget.
3. Take responsibility for over budget spending. In the event that over budget spending occurs the Judicial Branch shall discipline the Treasurer accordingly.
4. Be required to present financial records upon request.
5. In the event the position of Secretary is vacant, the Treasurer will perform the duties of the Secretary.

Section Four: Duties of the Secretary

1. Take minutes and keep a log of these minutes for both the Executive Council and the Senate meetings.
2. Type and keep record of all legislation of the Senate.
3. Distribute typed minutes of the Executive Council and Senate meetings to the Chancellor, Vice Chancellor of Student and Academic Affairs, the Assistant Vice Chancellor of Student Affairs, and the Student Activities Coordinator and all members of the three branches of the SGA.
4. Take roll at all Senate meetings.
5. Assist in developing the SGA budget and in distributing copies.

Section Five: Chief Justice

1. Install all officers and senators of the SGA, outside of the main installation ceremony.
2. Organize all Judicial Meetings and be responsible for reporting the minutes of the meeting to the Senate.
3. Serve as standing member of the AUM Disciplinary Committee.
4. Assist in the preparation of the SGA budget.

Section Six: Executive Officer Vacancies

In the event that one of the executive offices is vacant, the President shall appoint a member of the Senate to the position with 2/3 vote of the entire senate. If the Senate does not approve the President’s appointment then nominations will be taken and an election will be held within the Senate to fill the vacancy.

Article IV: Legislative Branch

Section One: Members

Members of the Legislative Branch shall consist of members of the Senate. The Senate shall consist of members representing each school. Including three (3) from the School of Sciences, three (3) from the School of Education, two (2) from the School of Liberal Arts, one (1) from the School of Nursing, three (3) from the School of Business, three (3) Freshman Senators, and five (5) Senators-at-Large.

Section Two: Duties of the Senate

1. Vote in all Senate meetings. No vote may occur without quorum (defined as 2/3 of the active senate).
2. Attend SGA meetings.
3. Serve one hour a week in the SGA office.
3. Participate in events hosted by or including the SGA.
4. Serve on at least one Faculty Council committee or Senate committee.
5. Help plan and organize at least one program hosted by the SGA.
6. Meet with the Dean of their respective schools at least twice each term. Senators at Large and Freshman Senators will meet with the Dean of the Library, Athletics Department, Continuing Education, etc.
7. Review and approve the SGA budget each Fiscal Year.
8. The Senate shall have the power to amend the SGA Constitution and Code of Laws as needed.

Section Three: Vacancies

A member of the student body shall be appointed by the President to fill vacancies in the Senate. The appointment must be approved by two/thirds vote of the Senate.

Article V: Judicial Branch

Section One: Selection of Officers

1. The Chief Justice shall be appointed by the President and confirmed by two/thirds of the Senate as head of the Judicial Branch.
2. Two students shall be appointed by the President to the position of Associate Justice, and approved by the Senate.

Section Two: Duties of the Judicial Branch

1. Have the final authority of the SGA in all interpretations of this Constitution and of all laws passed by the Senate.
2. Declare void any law passed by the Senate which is found to be a violation of the Constitution.
3. Enforce any disciplinary measures needed for violating the contents of this Constitution.
4. Appear as student representative for the Disciplinary Committee as needed.

Article VI: Qualifications

Section One: Grade Point Average requirements

All representatives of the SGA shall maintain an overall GPA of 2.50 or higher.

Section Two: Absences

1. SGA members are permitted to miss Senate meetings when the Senate approves the excuse. Notice of a Senator’s absence must be given in advance of the meeting in order for it to be considered excused. If excused absences become reoccurring, then the member will be asked to resign.
2. SGA members are permitted to miss one Senate meeting unapproved by the Senate or without an excuse.
3. Any member not meeting these requirements shall be disciplined accordingly.

Section Three: Compensation

1. The President shall receive compensation of $300 per month for the duties performed.
2. The Vice President shall receive compensation of $250 per month for the duties performed.
3. The Treasurer shall receive compensation of $250 per month for the duties performed.
4. The Secretary shall receive compensation of $150 per month for the duties performed.

Article VII: Disciplinary Action

1. Failure to adhere to the AUM Student Government Association Constitution, Code of Laws, or Code of Ethics will result in the disciplinary action decided and enforced by the Judicial Branch.

2. If an official is removed from office, that official shall immediately lose all titles, offices, compensation, and other privileges of the office or position from which he or she has been removed.

Article VIII: Method of Amendment

1. An Amendment to the Constitution must be written and sponsored by at least two senators, who will be required to present the proposed amendment to the Senate. The Senate will then be allowed to debate the new amendment and make any adjustments deemed necessary.

2. Once a motion to vote on the amendment has passed the amendment must receive two-thirds approval of the entire Senate. If the amendment is passed it must be published so that the student body can be made aware of the changes to the Constitution.

Article IV: Ratification of Constitution

1. Ratification of the Constitution will require a simple majority vote of approval from those students who vote; the entire student body is allowed to vote on the Constitution.

2. The Constitution must be published a week in advance of the designated time when the students vote to ratify the Constitution.